Document management software allows companies to organize, collect documents, and then store and retrieve them in any format. Its powerful features support an efficient workflow, decrease the manual data entry process, and help automate business processes. It also reduces conflicting information, communication mistakes, and slowdowns that are not productive, while enabling teams work more effectively.
Documents can be tagged in order to help users sort information and locate it easily, whether they are scanned in or taken electronically. This feature streamlines the lifecycle of documents and allows workflows to move the document through predetermined steps automatically.
In the modern world, where employees frequently work on projects outside of their web hosting office–whether it’s for a client meeting or a project launch, or a conference call, document management systems provide a central repository that makes it easy to access and share files from any location. It also lets you search across multiple devices or cloud-based platforms or other platforms. This is a time-consuming procedure that can lead to frustration and missed opportunities.
Many document management applications offer an app that can be used on mobile devices to allow team members to quickly collect information from remote locations, then sync to the central repository once internet connectivity is restored. The streamlining of workflows, a secure interface, and an intuitive user interface can help to boost productivity. For instance, the file sharing platform Hightail offers a free account and affordable plans that are perfect for businesses that are creative and rely on large images or video files. It also supports offline mode so that team members can continue to work without an internet connection and upload their work when they return back to the office.